What Is A Good Filing System?

What are the qualities of a good filing system?

Essential qualities of good filing system can be described as follows:Simplicity.

Simplicity is the first quality of a proper filing system.

Economy.

A good filing system should be economical.

Compactness.

A good filing system should be compact.

Flexibility.

Safety.

Accessibility.

Cross reference.

Classification and indexing..

What are the 3 types of filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What is filing and its importance?

Filing means keeping documents in a safe place and being able to find them easily and quickly. Documents that are cared for will not easily tear, get lost or dirty. A filing system is the central record-keeping system for an organisation. It helps you to be organised, systematic, efficient and transparent.

What are the three most commonly used filing systems?

All filing systems fall into three general classification categories: subject, numeric, and alphanumeric. There are several common filing systems in each of these general categories: 1.

What are the two main patient filing systems?

Numerical filing systems There are two main systems of filing records numerically: straight numeric and terminal digit.

What are the 5 basic filing systems?

(See Chapter 14, pages 255–256 of your text). The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing. Conditioning is essentially prepping the paperwork to be filed.

What is the most common filing system?

Alphabetic filingAlphabetic filing is the most common filing system for less than 5,000 records.

What is a good filing system for the office?

Steps to make a filing system more functionalDetermine how you want to retrieve the files. … Label each hanging and manila folders. … Stick with the same labeling system. … Leave space in the drawer for new files. … Lay the paper in the folders so you can see the tabs. … Find a filing cabinet that will hold all your files.

What are the two most common filing techniques?

You have two basic methods: straight filing and draw filing.